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All bookings for ProShare events are made with ProShare and are subject to these terms and conditions. By making a booking you agree, on behalf of yourself, your organisation and attendees from your organisation, to be bound by these terms and conditions. In these terms and conditions, the expressions ‘you’, ‘your’ and 'attendee(s)’ means the party booking a place(s) at the event.

Cancellation of an event

ProShare reserves the right to alter the contents of any event, the host/presenters of any event and/or the venues at which the event is planned to be held; and to cancel the event at its sole discretion. In the event of a cancellation by ProShare, other than a failure by you to pay the invoice in accordance with these terms and conditions, a full refund of the booking fee will be made with no further liability on the part of ProShare.

In the event of cancellation by ProShare it will endeavour to contact all attendees registered for the event wherever possible through the contact details provided by you.

Incidental expenses

ProShare is not responsible for reimbursing travel, accommodation or any other costs or expenses incurred by attendee(s) to the events.

Cancellation by you

Cancellations must be received in writing. An administration fee will apply for all cancellations as follows. Cancellations received:

  • before 2 October (inclusive) will incur an administration fee equivalent to 5% of the total invoice fee.
  • between 4 October and 6 November (inclusive) will incur an administration fee equivalent to 50% of the total invoice fee.
  • received on 7 November onwards will incur an administration fee equivalent to 100% of the total invoice fee.

Payment

If payment is required for you or your guests' attendance, you will be required to make the payment before your booking is guaranteed. Invoices must be paid within 30 days or within 48 hours of the event date (whichever comes first) in order to confirm and guarantee your booking.

Tables

Tables will be booked in one name only. Once ProShare has received your booking you will receive a confirmation email. You will be emailed the invoice for your booking within five working days of your confirmation. Tables will be reserved on a first come, first served basis, subject to full payment being received. ProShare reserves the right to cancel your reservation in the instance your payment has not be received within 48 hours of the event date.

Other information

ProShare will process your data in accordance with the principles of the UK Data Protection Act (1998). These details will be used to process your registration.

Photographs and/or video footage will be taken at the event and your image may be used on the ProShare website and in publications, promotional material and publicity in the future. No references will be made that link your image with any other personal data, unless you specifically agree.

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